Partial Shipment Request Letter

Download this Free Sample Partial Shipment Request Letter in text as well as PDF form format to generate it quickly.

A Partial Shipment Request Letter is used when a buyer or supplier needs to alter the delivery schedule of an order. This formal notice is sent to request an early shipment of an incomplete order due to various circumstances. It allows both parties to renegotiate the terms of their agreement.

Importance of the Partial Shipment Request Letter

1. Urgent Needs:
   • The buyer may need part of the order urgently due to unforeseen demand.
2. Financial Situations:
   • The supplier may need partial payment to cover costs or facilitate production.
3. Flexibility in Business:
   • It allows for renegotiation of terms, helping maintain smooth business operations.
4. Mutual Agreement:
   • Ensures both parties are on the same page and can adjust to the changing circumstances.

Useful Tips for Writing the Partial Shipment Request Letter

1. Reference Relevant Details:
   • Include the reference number of the order and the purchase agreement.
2. Explain the Situation:
   • Clearly state why the partial shipment is necessary.
3. Propose a Solution:
   • Offer compensation or incentives, if applicable.
4. Specify Delivery and Payment Details:
   • Outline the partial delivery requirements and payment terms.
5. Address the Correct Person:
   • Direct the letter to the relevant individual, such as the purchase manager or supplier.

Free Partial Shipment Request Letter {PDF Form}

Here is a preview of a Free Fillable Partial Shipment Request Letter in PDF Format,

Here is the download link for this Partial Shipment Request Letter,

Sample Partial Shipment Request Letter

Here’s a sample template to help you draft a partial shipment request letter:

[Your Company Letterhead]

[Your Name]
[Your Position]
[Your Company Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]
[Date]

[Supplier’s Name]
[Supplier’s Company Name]
[Supplier’s Address]
[City, State, ZIP Code]

Dear [Supplier’s Name],

Subject: Request for Partial Shipment of Order [Order Number]

I hope this letter finds you well. I am writing to request an urgent partial shipment for our order [Order Number], placed on [Order Date]. Due to an unforeseen increase in demand for [Product Name], we require a portion of the order to be delivered ahead of the agreed schedule.

Order Details:

• Order Number: [Order Number]
• Order Date: [Order Date]
• Total Units Ordered: [Total Units]
• Requested Partial Shipment: [Number of Units Needed]

We understand that this request may require adjustments to your current production and delivery schedule. As such, we are willing to discuss any additional costs that may be incurred to facilitate this partial shipment.

Proposed Details:

• Partial Shipment Date: [Desired Delivery Date]
• Payment for Partial Shipment: [Payment Terms for Partial Shipment]
• Compensation for Early Delivery: [Compensation Details, if any]

We appreciate your understanding and cooperation in this matter. Kindly confirm your ability to fulfill this partial shipment request and provide any terms or conditions that may apply. We are open to further discussions to ensure a mutually beneficial arrangement.

Thank you for your prompt attention to this urgent request. Please feel free to contact me at [Your Contact Information] for any further information or clarification.

Sincerely,

[Your Name]
[Your Position]
[Your Signature]
[Date]

By following these guidelines and using the sample template, you can effectively communicate your need for a partial shipment to your supplier, ensuring clarity and professionalism while addressing the urgency of your request.