Download these 20 Rental Application Forms in PDF as well as MS Word format to assist you in your day-to-day tasks of preparing Rental Applications.
A Rental Application Form is a document used by landlords and property managers to collect information from prospective tenants who are interested in renting a property. This form helps assess the applicant’s suitability as a tenant by gathering essential details about their personal background, rental history, employment status, and financial situation.
Key Elements of a Rental Application Form:
- Applicant Information:
- Full Name
- Date of Birth
- Social Security Number
- Contact Information (phone number, email address)
- Driver’s License or ID Number
- Rental History:
- Current Address
- Current Landlord’s Name and Contact Information
- Length of Time at Current Address
- Reason for Leaving
- Previous Addresses (including previous landlords’ contact information and dates of residence)
- Employment Information:
- Current Employer
- Employer’s Address
- Job Title
- Length of Employment
- Supervisor’s Name and Contact Information
- Monthly Income
- Previous Employers (if current employment is less than a year)
- Financial Information:
- Bank Name and Account Type
- Credit Card Information (optional)
- Other Sources of Income (e.g., alimony, child support, investments)
- References:
- Personal References (names, relationship, contact information)
- Professional References (if applicable)
- Additional Occupants:
- Names and Ages of Additional Occupants (such as family members)
- Relationship to Applicant
- Pets:
- Information about any pets (type, breed, size, age)
- Vehicle Information:
- Make, Model, Year, License Plate Number of Vehicles
- Emergency Contact:
- Name, Relationship, and Contact Information of Emergency Contact
- Authorization and Consent:
- A section where the applicant consents to a background check, credit check, and verification of the provided information.
- Signature:
- Signature of the Applicant
- Date of Application
Getting a tenant is not difficult because when there is a vacant building, whether residential or commercial, many people show interest in it. The real challenge is finding the perfect tenant for your building. The definition of a perfect tenant can vary for different landlords, but generally, anyone with a steady income, a good and healthy lifestyle, and no criminal record can be a very good tenant.
Free Rental Application Forms
Here are previews and download links for these Rental Application Forms,
source: Vertex42
All the applicants who want to rent a building might seem suitable for the tenancy, but what they aren’t telling you is the information that you should be more interested in. Without making the applicants uncomfortable with too many questions, you can ask them to sign a rental application form. This form requires specific information and details from the applicants in a polite way, and by collecting forms from different applicants, the landlord can easily evaluate each one to select the most suitable tenant.
Guidelines to Create a Rental Application Form:
Description of the Building:
One of the most important elements of a rental application form is the proper introduction and description of the building in question. This form should specify whether it’s a residential or commercial building. If it’s residential, indicate whether it’s an apartment, condo, or farmhouse. If it’s a commercial building, specify whether it’s an office building, shop, or shopping plaza. Include the square footage and location of the building. Sometimes, the overall condition of the building is also mentioned in the form.
Details of the Applicant:
This section is specifically designed for the applicant to provide personal information. Here, the applicant needs to provide their full name, current address, contact number, email address, name of spouse, and number of children, if any. This section may also include more detailed information, such as social security number, current marital status, nationality, and religion. The reason for asking these questions is to scrutinize all applicants using the same parameters and choose the one that seems most suitable and safe from the landlord’s perspective.
Duration of Tenancy:
The applicant should be asked when they want to start using the building and how long they plan to rent the property. Usually, applicants provide a 2-3 week period before moving in, but this time frame can vary. Similarly, some tenants specify the duration of their tenancy, such as 1 or 2 years, but in most cases, there is no specific duration, and the tenant can rent the building for as long as they want.
Income of the Tenant:
One of the important elements to check and verify is the employment status of each applicant along with their monthly income. This is important for the landlord because if a person earns $2,000 per month, they will not be able to afford an apartment with a rent of $1,500. Before finalizing or choosing an applicant, it’s better to check their employment history and income to determine which one will be able to afford the rent and agree to the annual rent increase.
Tenant’s Residential History:
For the landlord, it’s crucial to check the background and tenancy history of each applicant. An applicant who seems kind and polite might have a history of paying rent late and damaging property. When you ask applicants to provide information about their previous tenancies, they should include the description and address of the building, monthly rent, duration of the tenancy, and reasons for switching buildings. They should also provide their former landlord’s contact information, which you can use to properly check the background of each applicant.
