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Sale-on-Approval Acknowledgement Letter

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Allow me to share with you this Free Sale-on-Approval Acknowledgement Letter in PDF Format.

When a buyer places an order with a vendor or supplier, they must send a purchase order to initiate the delivery process. Once the buyer sends the purchase order, the supplier treats it as approval for the sale and sends a notice back to the buyer, confirming receipt of the purchase order and acknowledging the sale approval. The formal sale-on-approval acknowledgment notice serves this purpose by informing the buyer that the supplier has received the formal request and has begun processing the order to ensure timely delivery.

Importance of the Sale-on-Approval Acknowledgement Letter

As a supplier, it is crucial to inform the buyer or customer that you have received their order and are arranging for the items or goods to be delivered on time. This allows the customer to make any necessary changes to the order before delivery, avoiding potential rejection of the order. To ensure there are no payment issues and that the customer does not want to alter the order, you need to send them a sale-on-approval acknowledgment notice or letter. This letter should detail the order and provide a brief description of each item, allowing for any misunderstandings or mistakes to be corrected promptly.

Free Sale-on-Approval Acknowledgement Letter {PDF Form}

Here is a preview of a Free Sample Sale-on-Approval Acknowledgement Letter created as a Fillable PDF form,

Sale-on-approval Acknowledgement Letter

Here is the download link for this Sale-on-Approval Acknowledgement Letter,

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Useful Tips for Writing the Sale-on-Approval Acknowledgement Letter

When drafting a sale-on-approval acknowledgment notice or letter to your customer, you can do so without legal assistance. Follow these tips and include the necessary details:

  1. Order Details:
    Include the details of the order placed by the customer, along with the reference number and the name of the person who registered the order.
  2. Price and Payment Schedule:
    Provide the price and payment schedule agreed upon with the customer, including specific dates.
  3. Delivery Date:
    Mention the agreed-upon delivery date for the order.
  4. Order Contents:
    If important, explain the contents of the order. Otherwise, just reference the purchase order sent by the customer.
  5. Acknowledgment of Receipt:
    Acknowledge receipt of the order and payment for the items. Confirm that you have started arranging the items or goods ordered by the customer and that they will be delivered soon.
  6. Contingency Clause:
    State that the process will continue unless you hear from the customer requesting a stop or delay, or unless there is a payment issue.

Sample Sale-on-Approval Acknowledgement Letter

Here’s a sample template to help you draft a sale-on-approval acknowledgment letter:

[Your Company Name]
[Your Address]
[City, State, ZIP Code]
[Email Address]
[Phone Number]

[Customer’s Name]
[Customer’s Company Name]
[Customer’s Address]
[City, State, ZIP Code]

Dear [Customer’s Name],

Subject: Sale-on-Approval Acknowledgement Notice

I hope this letter finds you well. We are writing to confirm that we have received your purchase order [Purchase Order Number] dated [Purchase Order Date]. The order was registered by [Name of Person Who Registered the Order].

Order Details:

  • Item 1: [Description, Quantity, Specification]
  • Item 2: [Description, Quantity, Specification]
  • Item 3: [Description, Quantity, Specification]

The total price agreed upon for this order is [Total Price], with a payment schedule as follows:

  • [Payment Schedule Details]

We have noted that the delivery date for this order is [Agreed Delivery Date]. Please review the details above and confirm that everything is correct. If there are any changes or corrections needed, kindly inform us as soon as possible to avoid any issues with the delivery.

We acknowledge receipt of your order and payment, and we have begun processing the order to arrange for the timely delivery of the items. Unless we hear otherwise from you, we will proceed with the delivery as scheduled.

If there are any payment issues or you wish to delay or stop the process, please contact us immediately. We are committed to providing you with the best service and ensuring that your order is delivered as per your requirements.

Thank you for your business, and we look forward to continuing to serve you.


[Your Name]
[Your Position]
[Your Company Name]

By following these tips and using the sample letter, you can effectively communicate with your customer, ensuring that their order is processed accurately and delivered on time. This helps maintain a smooth business relationship and ensures customer satisfaction.

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