Download these 30 Free Sample Transmittal Letters to help you prepare your own letter very easily.

A Transmittal Letter is kind of a cover letter that is sent with an actual letter. For example, a person sends a proposal letter to a company and attaches a Transmittal Letter with the actual proposal letter in order to summarize the proposal in a short sentence. This way we can say that transmittal letters are sent to people in order to inform them about the content of an actual attached letter. And purpose of this Transmittal Letter is to let them know what they can find in the briefly drafted letter.

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1 Introduction to the Transmittal Letters:

Introduction to the Transmittal Letters:

When a creditor sends the collection letter to a debtor or a credit card owner. Usually the actual collection letter is drafted with details and each and everything is explained in details in this letter. If a debtor receives such letter. It is possible that he ignores it as he doesn’t understand the urgency and importance of the collection letter and the content included in it.

In order to inform the receiver of the letter about the importance of the collection letter. You accompany a transmittal letter along with the actual collection letter. In this sense, we can understand that the transmittal letter is sent to the debtors. And people who owe money for their loans and mortgages or credit payments. This is to inform them about the upcoming payments or overdue payments and instructions for making the payments to the creditor. It includes the key purpose of sending the transmittal letter is to summarize the contents of the actual collection letter in one or two sentences.

Who sends the Transmittal Letter for Collection?

Usually transmittal letters are used for debt and loan collection purposes. It is possible that the actual creditor drafts and sends the transmittal letter for collection to the debtor or he hires a third party as collection agent and ask him to send this letter. If this is the situation, it explains that the transmittal letter is then sent by the collection agency to the debtor but the reference of the actual creditor is also included in the letter for the convenience of the debtor.

Key elements to include in the Transmittal Letter for Collection:

Name of the person who is sending the letter with complete address
Date of sending this Transmittal letter
Name of the person who will receive the letter with complete address
Name of the person whose behalf, a collection agency is sending the letter (if applicable)
Subject of the transmittal letter i.e. for collection or instructions about payment methods for the debtors
One or two sentences that summarize the content of the actual collection letter
Duration or time frame by which the debtor has to respond to the collection letter
Signature of the person who is sending the letter